Privacy Notice

Route One Distribution is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable management, physical security, electronic and password procedures and controls to safeguard and secure the information we collect and hold.

All data is collated then input onto our controller database, secured on our electronic systems with all information kept firewall secured and is password controlled for further security.

Information is retained while we deal with your enquiry and for a further period of up to 12 months in case you have any follow-up queries. If you make a booking with Route One Distribution then for accounting purposes including but not limited to legal requirements for tax and VAT plus in accordance with good business practice, we will keep necessary data for a period of up to 7 years. At any time you can check with us what data we hold about you.  You can also ask us to remove your data from our controller database and we will remove it unless we are required to retain it by law.  You will be advised accordingly.

Route One Distribution’s website may from time to time contain links that enable you to visit relevant third party websites. Please note that once you have utilised any such link to leave our website, Route One Distribution has no control whatsoever over the third party’s website. As a result, Route One Distribution cannot be held responsible for the protection and privacy of data that you may provide when visiting third party websites and those websites are not subject to or governed by our privacy notice. You should always exercise care, use common sense and read the privacy notice of the third party website you are visiting.

As is commonplace in the transport industry, there may be occasions when in order to fulfil its service obligations to you, Route One Distribution may sub-contract part or all of a delivery contract to one or more trusted third party supplier.  Our Conditions for the Carriage of Goods are available on our website at https://courierdartford.co.uk/and on request and set out other relevant details regarding subcontracted work.  Where Route One Distribution passes part or all of a delivery contract to sub-contractors, it may need to pass on some data to those sub-contractors in order for them to successfully and efficiently complete the delivery.  Route One Distribution will only pass on those details that are absolutely essential for the delivery to be efficiently expedited in line with your service expectations.  Data necessarily passed to sub-contractors will be handled in accordance with the privacy notice of the sub-contractor(s) concerned.

You may choose to restrict the collection or use of your personal information as follows:

When you complete a contact form on a website, look to see whether a data field is compulsory.  If it is not then you might decide to leave it blank, but you should always consider whether withholding that data might restrict the recipient’s ability to properly deal with your enquiry and provide you with a service.

Additionally, look for the box(es) you can click to indicate whether or not you want your information to be used by the website’s owner for direct marketing purposes.

Route One Distribution will never sell, distribute, lease or otherwise divulge your personal information to third parties for marketing purposes unless we have received your express permission to do so.

Route One Distribution will never use your personal data to send you promotional information unless you have expressly agreed to us doing so.

Remember that if you have previously agreed to Route One Distribution using your personal information for direct marketing purposes, then you may change your mind at any time by emailing us or by writing to us at our Head Office – please click on this link for details of how to contact us.

Where you have agreed to Route One Distribution using your personal information for direct marketing purposes, we may occasionally contact you using the agreed method (i.e. by email and/or by telephone and/or by post) to keep you up-to-date on any developments that might affect you or your business (for example the introduction of or changes to the boundaries or charges for low emissions zones, the introduction of or changes to the boundaries or charges for toll crossings or toll roads etc.), to make clients aware of new services Route One Distribution may provide or enhancements to our existing services, the addition of new and/or specialist vehicles to our fleet, price changes etc.  We promise to keep the level of such contact with our clients to a sensible and manageable level, typically no more than once a month.

We will record your first and last name plus your email address plus whether you have given us permission to send you marketing information and if so by which contact method(s).  Where you have provided them, Route One Distribution will also record your contact address, telephone number and where applicable the name of your company/organisation and your job title.

Where we need to pay you, we will also store your bank account name, account type, account number and sort code securely on our bank’s secure server (but nowhere else).

Where you pay us by debit or credit card, we will not store your card details without obtaining your written permission to do so.  Where we do have your permission to store your payment card details, they will be only stored on our card facilitator’s secure server.

Should you believe that any of the data we hold about you is incorrect or has become out of date, please email or write to us at our Head Office – please click on this link for details of how to contact us.  Route One Distribution will promptly update the relevant data as necessary.  You can also ask us to delete your data from our controller database and we will remove it unless we are required to retain such data by law.  We will advise you accordingly in writing within 30 days of receipt of your request.

Data that Route One Distribution needs to retain for HMRC purposes will be retained by us for the period required by HMRC.

You may request details of personal information which we hold about you under the Data Protection Act 2018. If you would like a copy of the data we hold about you, then please email or write to us at our Head Office – please click on this link for details of how to contact us.